email tips

When in Doubt, End Emails with "Thanks"
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By Heinz Tschabitscher, About.com
Should you write "bye", "regards" or "best wishes?"
The proper way to sign off is often not only the last, but also one of the most difficult parts of an email (almost as difficult as the greeting).
When in Doubt, End Emails with "Thanks"
When you can't decide what to write and have no idea what's appropriate,
end your message with a simple "thanks" that is never out of place.


Closing a email or a letter....
So, you have composed your letter or email and get to the end and are not quite sure how to close it. We have all been there. Let this lens inspire you the next time you are stumped.
Do you have a favorite closing that you use to end your letters or emails? If so feel free to share some of your favorites.
New Table of Contents
Business Email/Letter Closings
Informal Email/Letter Closings
Love Letter Email/Letter Closings
Email Etiquette
The Do's and Dont's of Email
Email Providers
Email Marketing
What are your favorite closings for emails and letters?
Business Email/Letter Closings
Best Regard,Cordially,Enjoy,Enthusiastically,Good Wishes,Many Thanks,Most Sincerely,Regards,Sincerely,Thank You,With Confidence,
Informal Email/Letter Closings
Adios,Blessings,Cheerio,Cheers,God Bless,Gotta Boogie,Grace and Peace,Have Fun,Health and Happiness,Keep the Faith,Later Vader,Later Alligator,Lots of Love,Onward and Upward,Over and Out,Peace, Love & Happiness,Peace & Blessings,Rock On,See ya,Smell ya Later,SMILE,TA TA,Toodles,Your Friend,
Love Letter Email/Letter Closings
Adoringly Yours,Affectionately,Especially yours,Eternally Yours,Forever and always,Kiss ya,Kisses,Hug ya,Hugs and pogo sticks!Hugs, kisses, and broken fingers,Hugs and kisses,Love, peace, and chicken grease,Love you now and forever,Love, hugs and kisses,Love you,Love always,Lustfully yours,Sweet Kisses,Xoxo,"Your girl" always,Always,Always and forever,Always your baby,Always yours,Forever my love,Forever yours,I am forever yours,I love you very, very much,I will love you always,I'll love you always,Lots of love,Love always and forever,Love and best wishes,Love and kisses,Love you,Loving you always and forever,Loving you with all my heart,Missing you,My heart belongs to you always,Remembering us,Sending you all my love,Soon to be your wife,Still thinking of you,Thanks for understanding,Thinking of you,Unabashedly yours,Unconditionally yours,With affection,With all my love,With appreciation,With hope and love,With love,With love and anticipation,With love and expectation,With love and kisses,You have all my love,You know I love you,Your darling,Your devoted lover,Your eternal soul mate,Your faithful hubby,Your hubby,Your wife always,Yours always,Yours and only yours,

The Do's and Dont's of Email
Email Replies
Tips on how to create effective email messages: includes email etiquette rules, sample email policies and lists email management software.
Writing sensible email messages
Writing sensible email messages As we've never seen before, getting your inbound email under control will give you a huge productivity boost, but what about all the emails you send? If you want to be a good email citizen and ensure the kind of
Email Etiquette
Effective and appropriate email etiquette is still important. This resource will help you to become an effective writer and reader/manager of email.
Email Providers
Are you trying to find the perfect email provider? Here are a couple that you may be interested in trying. If you use a provider that I do not have listed feel free to share your favorite...
Thunderbird
Gmail by google!
Hotmail
Want more? Get it with Yahoo! Mail Plus.
Email Marketing
Autoresponders are great for individuals or businesses that find themselves bogged down in email.Instead of having to send out hundreds of emails yourself, Autoresponders will allow you to reach an unlimited amount of people with the simple click of a button.Here are a few ideas for using Autoresponders:NewslettersEmail MarketingFollow UpPromote Business or ProductsCampaignsNOTE: Do not abuse the autoresponders or the individuals whom have entrusted you with their email addresses. No body likes SPAM!


Stewart Clark (Assistant Professor)
Tel work: +47 73 59 52 45, fax +47 73 59 52 10 E-mail: stewart.clark@ntnu.no
E-MAILS AND LETTERS 10-POINT CHECK LIST:

1. Always use a standard.
There are differences between British English and American English customs in letter writing. British English is the standard in most public administrations in Norway.


2. Always use a salutation (greeting) in English.
In 99% of cases this will be with "Dear... ,". The exception is letters of recommendation that start: "To whom it may concern,".


3. Always place the heading under the salutation.


4. Always try to round off a letter with "-ing forms".
These stress that you have an on-going relationship and there is unfinished business. Some examples are: "We are looking forward to receiving your comments on this report, by the end of September". "We are looking forward to discussing matters with you on 12 September".


5. Always use the ending that matches the salutation.
It is easy to make mistakes here, so follow the summary given in the box below.


6. Always write the month in letters or use the ISO standard for all-digit dates.
Write the month in letters, e.g., 12 June 2003, or use the ISO standard for all-digit dates (CCYY-MM-DD) so that
12 June 2003 is 2003-06-12. Never write a date as 12/6/03 in English. To Europeans, this may mean 12 June 2003; but most Americans will understand it as December 6, 2003.


7. Never use a place-name in front of the date.
Never write "Oslo, 12 December 2003" at the top. Just write the date.

8. Never use exclamation marks (!) in business letters.
An exclamation mark in English is used to express astonishment or surprise. You are very unlikely to need them in normal business letters, faxes or e-mails.


9. Never use short forms like "I'm" and "don't" in business letters.
Only use these in informal, conversational writing and when reporting speech. Sometimes they are used in e-mails.


10. Never capitalize "you" and "your" in mid-sentence.
Many people have told me that they were taught this in school. Capitalized "You" and "Your" in mid sentence disappeared a few hundred years ago, so there must be some old teachers around.



















Summary of how to start and end e-mails and letters in British English (BE):

I. Formal tone, where you write to an institution or an unnamed person:


These start with the following salutations:
Dear Sirs, (when writing to a company, organization, university)
Dear Sir, (to an unnamed person, who is male)
Dear Madam, (to an unnamed person, who is female)
Dear Sir or Madam, (the safe option to an unnamed person, such as: Head of Legal Department)

These always end:
Yours faithfully,
II. Normal business e-mails and letters, where you know recipient's name:
These start:
Dear Mr Jones, (to a named man. Never "Mister")
Dear Ms Jones, (to any named woman, no reference to her marital status)
Dear Professor Jones, (used for all types of professors: (assistant, associate and adjunct)
Dear Dr Jones, (can be used for someone holding a PhD, Dr. ing. or other doctorate)

These two are becoming rare:
Dear Mrs Jones, (to a named married women. Some write (Mrs) after their names to ask for this salutation in the reply)
Dear Miss Jones, (to a named woman, who is unmarried)

These always end:
Yours sincerely, (this is the same tone as "Hilsen", "Vennlig hilsen")

Note that in British English, you do not use a stop after abbreviations like Mr, Mrs, Dr or Ms (pronounced "miz"), as is the custom in AE.

III. E-mails and letters to colleagues, associates and friends etc.:

These start:
Dear Jim, (if a person signs his letter with "Jim", use this in your reply. If you use "Dear Mr Jones", you signal coldness and distance to Jim)
Dear Mary, (same comments as for "Dear Jim")
Dear colleagues, (useful in group mailings, but could be more personal)

There are many endings. Here are some on a scale from a business-like tone to close friendship:
Yours sincerely, (this uses the same tone as "Hilsen", "Vennlig hilsen". Even though you start "Dear Jim," you show that this is a businesslike e-mail or letter)
Regards, (although frequently used in e-mails and faxes, this is too informal for most business letters and is "warmer" than "Vennlig hilsen")
Kind regards, ("warmer" than "Vennlig hilsen")
Best wishes, (used to signal friendliness)
Warm regards, (getting slightly "hotter", frequently used for friends)
Love, (only used for close friends)











Note on e-mails:

Most people tend to avoid the formal tone
(I, above) in e-mails. But sometimes this is inevitable.

Though e-mails tend to be more friendly than letters, a salutation should still be used.

A typical e-mail from your company starts with "Dear Mary," or just "Mary," (the use of "Hi" should be reserved for personal e-mails). A typical ending is "Regards".

The ease with which e-mails can be forwarded is always a potential source of danger – it is better to be safe than sorry.

Letter of resignations
http://www.wikihow.com/Write-a-Resignation-Letter

Write letters
http://www.wikihow.com/Write-a-Report

Use punctuation correctly
http://www.wikihow.com/Use-English-Punctuation-Correctly

Writing skill
http://www.wikihow.com/Improve-Your-Writing-Skills

http://careerplanning.about.com/od/communication/a/email_etiquette.htm